Protecting Video Assets – a New Frontier for Corporate Governance and Risk Mitigation
The workplace is changing. As more employees embrace opportunities for remote or hybrid work arrangements, companies are leveraging video technology, including both live stream and on-demand (asynchronous) formats, as a primary means of communication with their distributed workforces. For example, video is frequently used to onboard new employees, conduct employee workshops/trainings and engage with employees in virtual town hall style meetings. As a result of this explosion in video use, companies are now facing a host of new compliance issues, such as how to ensure the accessibility and searchability of video assets for its employees in an automated and secure fashion. In many cases, audio and video files will include confidential, proprietary or highly sensitive information that must be protected and preserved for legal, regulatory or confidential business purposes. Moreover, since video is capable of conveying even more information than a written document through such non-verbal cues as facial expressions, body language, inflection and general emotion, its protection is even more critical. For these reasons, companies should be tracking the type of information which is included in their videos by developing policies, procedures and tools to protect and manage video assets in support of business policy and legal requirements. However, before you decide on a set of protocols for your company’s video assets, consider the following key questions: Once you have identified your company’s specific needs by answering the questions posed above, the next step will be sourcing and implementing the tools required to protect and manage your video asset needs. The right video or record keeping platform will not only address these basic considerations, but will do so with your company’s policies and ever-changing regulatory compliance obligations in mind. If you have questions about how to protect or manage your video assets, please contact Jason Karp at [email protected] or 571-233-3829. Jason Karp is a Member of our New York-area team with more than 30 years of experience in the telecom, technology, media, XaaS, and public safety industries. Jason works with businesses of all sizes, handling a wide range of complex commercial and corporate transactions, as well as business operations and market strategy, corporate governance, compliance program development and implementation, and regulatory and policy advocacy and strategy. He also serves as Chief Legal and Human Capital Officer for Affinaquest.
This publication should not be construed as legal advice or a legal opinion on any specific facts or circumstances not an offer to represent you. It is not intended to create, and receipt does not constitute, an attorney-client relationship. The contents are intended for general informational purposes only, and you are urged to consult your attorney concerning any particular situation and any specific legal questions you may have. Pursuant to applicable rules of professional conduct, portions of this publication may constitute Attorney Advertising.